Personal Assistant Job Description

Personal Assistant Job Description

[company name] are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

• Maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organising and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Producing documents, briefing papers, reports and presentations
• Organising and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff.

Requirements

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Ability to multitask and prioritise daily workload
• Excellent verbal and written communications skills