Clerical Assistant Job Description Sample

We require a Clerical Assistant to work in our busy office. The role involves assisting the rest of the team with administrative tasks, as well as filing and maintaining records.

A key aspect of the role is providing customer support over the phone and via email, so excellent communication skills are essential. In this fast-paced environment, we need someone who can think on their feet, problem solve quickly and efficiently, and keep calm under pressure.

To be successful in this role, you should have at least 1-2 years' experience working in an office setting and managing administrative tasks. A strong attention to detail is also crucial; accuracy and timeliness matter greatly here! Experience using Microsoft Office tools such as Word, Excel and Outlook is essential.

Clerical Assistant Responsibilities:

Answering and directing telephone calls

  • Organising and scheduling meetings
  • Handling enquiries and incoming requests
  • Distributing documents and correspondence
  • Maintaining filing systems
  • Photocopying, scanning and faxing
  • Typing documents and correspondence
  • Managing inventory of office supplies

Clerical Assistant Requirements:

  • Think on your feet, problem solve quickly and efficiently, and remain calm under pressure in a fast-paced environment.
  • Be detail-oriented, accurate, and timely in all aspects of your work.
  • Have at least 1-2 years' experience working in an office setting with administrative tasks and managing records.
  • Proficient in Microsoft Office tools such as Word, Excel, and Outlook.

 

Frequently Asked Questions:

What does a Clerical Assistant do?

A Clerical Assistant provides administrative support to an office team. This may include answering and directing telephone calls, handling enquiries and requests, maintaining filing systems, distributing documents and correspondence, typing documents, and managing inventory of office supplies.

What skills are required to be a Clerical Assistant?

To be successful in this role, you should have excellent communication skills, strong attention to detail, and be able to think on your feet and problem solve,

What other similar job description samples are there for a Clerical Assistant?

Other similar job description samples include; Administrative Assistant, Office Administrator, Executive Assistant, and Junior Administrative Assistant.